Privacy Policy

1. Who We Are

This website is operated by the Sustainability Events Calendar team, based in the United Kingdom. If you have any questions about this policy or how we handle your data, you can contact us via our contact form:

We are the data controller for the purposes of UK data protection law.

2. What Information We Collect

We may collect and process the following personal data:

• Contact information (e.g. name, email address)
• Event details and any content you submit (including images and descriptions)
• Technical data (e.g. IP address, browser type, device information)
• Usage data (e.g. pages visited, time on site, links clicked)
• Cookies and analytics data (see Section 7 below)

We do not knowingly collect data from children under 13.

3. How We Use Your Data

We use your personal data to:

• Publish and manage your event listing
• Contact you about your submission
• Operate, maintain, and improve our website
• Monitor usage and prevent misuse or fraud
• Comply with legal obligations

4. Lawful Basis for Processing

Under the UK GDPR, we rely on one or more of the following lawful bases:

• Consent – where you voluntarily submit an event or sign up for communications
• Contract – where we need your data to provide services you've requested
• Legal obligation – to comply with UK laws
• Legitimate interests – to run and improve our platform in a way that does not override your rights

5. Data Sharing and Disclosure

We do not sell your personal data.

We may share your data with:

• Service providers (e.g. website hosting, analytics tools)
• Legal or regulatory bodies if required by law
• Successors in the event of a merger or acquisition

All third parties are required to handle your data securely and in accordance with data protection laws.

6. International Data Transfers

If we transfer personal data outside the UK or EEA (e.g. for email services or analytics), we will ensure appropriate safeguards are in place, such as:

• Standard Contractual Clauses (SCCs) approved by the UK or EU
• Transfers to countries with adequacy decisions

7. Cookies and Tracking

We use cookies and similar technologies to:

• Ensure the website functions properly
• Analyse how users interact with the site
• Improve performance and user experience

You can manage cookie preferences via your browser settings.

8. How Long We Keep Your Data

We retain personal data only as long as necessary for the purposes listed above, or as required by law. For example:

• Event submissions may be retained for as long as the event is published
• Technical and analytics data may be anonymised and stored for statistical purposes

9. Your Data Rights

You have the following rights under UK data protection law:

• Access – Request a copy of your personal data
• Rectification – Correct inaccurate or incomplete data
• Erasure – Request deletion of your data (in some cases)
• Restriction – Ask us to stop processing certain data
• Objection – Object to processing based on our legitimate interests
• Portability – Request a machine-readable copy of your data
• Withdraw consent – If processing is based on your consent

To exercise any of these rights, email us at [Insert email]. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at www.ico.org.uk.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we'll post the updated version here with a new effective date. We recommend checking this page periodically.

11. Contact Us

If you have any questions or concerns about how we use your data, please contact us via our contact form.